As an owner of a business you must deal with personal information of your employees and customers. In law, you are legally required to safeguard this information and ensure that it is handled in a safe manner. It is not always clear what constitutes personal data.
It is important to remember that the definition of personal data is different according to the country and the jurisdiction. In general, personal data is any information that can be used to identify an individual. This could include information such as the email www.bizinfoportal.co.uk/2022/04/27/data-room-software-for-everyday-usage/ address of a person or phone number, but it includes any other information that could be associated with an individual, thereby identifying them. For instance the date of birth or maiden name of their mother, biometric data and information regarding passports and visas, credit card details, and other sensitive data regarding employment (e.g. Performance ratings and discipline records).
The information must also be identifiable by others. If it is difficult for others to recognize the information, then it isn’t considered to be personal. This is called the “practicability test”.
The final step to determine whether something is personal is whether it is about a living person. This excludes business information, such as invoices or orders.
If sensitive personal information is stolen, lost, stolen, or disclosed in any other manner without authorization, it can be extremely detrimental. It is crucial to educate employees on the importance of safeguarding sensitive PII. You must also ensure that you secure the data when not in use, for example, shutting down unattended computer systems and eliminating paper documents. It is also crucial to regularly audit the PII stored within your system and restrict access to those with the business requirement to access the information.