Virtual board meetings are becoming more common in many organisations. However, they have their own set of issues. They require an entirely different degree of organisation than traditional meetings, and the technology itself may have its own learning curve. A few simple guidelines can assist boards in making the transition.
The first step is to ensure that everyone has the proper tools. This includes the correct equipment, which should have been tested before, and an internet connection that is stable. Board members should prepare for their meeting by reading through documents and preparing any discussions.
It is also important to ensure that everyone is aware of the proper conduct of virtual meetings. This means respecting others in attendance, not interrupting and being aware that others are unable to discern your facial expressions and bodylanguage. It is also important to disable microphones when not speaking and to avoid background noise or distractions. Board members should Read Full Article be urged by their supervisors to ensure that their home offices are camera-ready. This means that they should remove any personal items and distracting objects.
It is also essential to keep the meeting to schedule and avoid overloading the agenda with lengthy discussions that may distract the main discussion. It is also important to allow breakout discussions if you feel that the primary discussion is not being attended to. Additionally, it is essential to make sure all of the pertinent issues are addressed and that the entire meeting is recorded to be used in the future for reference.