How to Create an Effective Meeting Agenda

We’ve all attended unproductive meetings that are a waste of time and money. Whether it’s the wrong people in the room, or irrelevant discussions, time spent in meetings isn’t cheap. A meeting agenda that’s efficient will help you reach the goal of the meeting and help you achieve your company’s goals.

A clear and concise agenda makes everyone aware of the agenda for the meeting, and it helps participants prepare for it. The best method to create an effective agenda for meetings is to include these www.boardroomliving.com/differences-between-agenda-management-and-meeting-management/ essential components:

List all the expected outcomes and the reason for your meeting. This will allow you to keep your focus on the most important issues and avoid unproductive side-bars.

Then for each item on the agenda, you must define the topics to be discussed. This should include an overview of the topic, who will be accountable for it and the amount of time that should be allocated to the discussion. It’s also helpful to mention the meeting’s location and time zone, especially for remote teams.

Take note of each item on the agenda as a question that needs to be answered by members of the group. (Example: “What steps do we need to take to rent equipment?” ?”). Each discussion topic can be made into a question to stimulate discussion and help be aware of what is expected at the meeting.

Set out a method to determine how you’d like each agenda item to be handled. This is a crucial aspect of a meeting which is often neglected and can be a major factor in the effectiveness of a meeting. Without a clearly defined process each participant will have to make their own decision on how to approach the subject which may lead to off-topic conversations or even an entire meeting that goes off the rails. Adding a process will allow attendees to adapt their comments to fit within the time allotted or to suggest that more time be allocated for a specific topic.

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