When choosing software for board meetings, consider a company with a trial offer or demo account. This will give you a chance to experience how easy it is to use and the benefits it has to offer. It is also important to inquire about the customer service and how fast they respond to your queries or click reference concerns.
Board management tools can reduce the time needed to plan meetings by automating tasks such as determining the best times to meet, obtaining RSVPs and scheduling meetings. They also make it easier to share and collaborate on documents by placing them in a central area. In addition, software for board meetings can cut down on travel expenses by allowing your members to take part in meetings remotely.
Whether they’re in the office or on the road board members need access to their documents and meeting notes in real-time. Find a website that provides mobile support so that directors can access it from anywhere and at any time. Accessing meeting materials on their tablet or phone allows them to be connected with the board even if they are away from their office or in a foreign place.
The top board portals have enhanced security features that keep sensitive information safe. Check for SOC II certification to ensure that confidential documents that the board reviews are kept in the virtual boardroom, and don’t become the subject of lawsuits that are frivolous or fishing expeditions. They should also allow anonymity in voting on sensitive subjects to ensure that everyone’s voice is heard.