Document management software is an essential tool for any company or organization that creates documents, receives and utilizes files. It assists them in tracking the documents they create as well as collaborate with colleagues on them, and keep the documents securely in one place.
Most companies create a massive amount of documents when they operate and interact with clients, partners, suppliers, and others. This results in the need for a comprehensive document management system that can manage every one of the types of documents and workflows within an company.
The most effective document management system should have numerous features that make it simple to use and secure. This includes the ability to control version, unified guidelines for storage as well as the ability to audit, document scanning, optical characters recognition, and customizable tools for workflow automation. The right system will allow users to connect with other tools, such as email and project management platforms and even your own website to enhance integration.
Some of the best document management software providers offer an opportunity to trial their products for free for potential customers to try the software and evaluate its performance before making a final purchase decision. They will also have detailed FAQs that answer common questions regarding the product and its features.
Implementing a document management software could take some time as employees will need to scan and upload files. However the initial disruption is later compensated for by the increased productivity https://www.dokusoftware.com/document-management/ that is accumulated over weeks, months and years. For those working in highly regulated industries can also find value in an efficient document management system that supports SAS 70 Type 2 or ISO 27001 certifications.