A board management system can be a solution for the governance of a company. It provides tools to manage meetings, share documents, and facilitating communication. The most common features are secure sharing, archiving and editing of documents, discussion forums, real-time communication and voting. Some also provide an application for mobile phones or a boardroomworks.com responsive web interface. Some also have integrated calendars and scheduling features to assist with meeting planning. Contact directory and a standardized agenda template are usually available as well.
If your company is implementing the board-portal system or is contemplating changing to one, make sure that the solution is simple and user-friendly for your users. Some vendors will even offer induction packages for an additional fee to ensure that all board members and admins are up and running in a short time. If you are concerned you should choose a vendor with exceptional customer support. A superior service might cost more, but it’s worth it.
A good Board Management Software should provide an array of functions for working with files before and after the virtual meeting. These features include a repository to upload documents as well as a dynamic, fully digital agenda with time limits for every item on the agenda and embedded reference files, task management, and more. In addition, many solutions provide features for working on proposals and documents together. They allow comments tasks, task assignments, change tracking, as well as document version history. The platform should be easy to use, whether as a mobile-friendly application or responsive web interface. This lets stakeholders work on project from anywhere and at any time.